Kofax Equitrac Print Management Solution
Introduction to Kofax Equitrac
Kofax Equitrac is an advanced print management software designed to enhance control over print environments, reduce costs, and ensure secure document handling. It empowers organizations to optimize their printing processes while minimizing waste and improving efficiency.
Core Features of Kofax Equitrac
- Comprehensive Print Tracking: Monitors and tracks all printing activity, providing detailed reports on usage patterns and costs across users, departments, and devices.
- Secure Print Release: Requires user authentication at the printer, ensuring that sensitive documents are only printed when the user is present to collect them.
- Print Policy Enforcement: Implements customizable print policies that help control color printing, duplex printing, and usage limits, contributing to cost savings.
- Mobile Printing: Enables users to print documents from mobile devices securely, supporting modern work environments where flexibility is key.
- Detailed Reporting and Analytics: Offers comprehensive reporting tools that analyze printing behavior, helping organizations make informed decisions about their print strategies.
- Cost Recovery: Allows businesses to allocate print costs accurately to departments, clients, or projects, enhancing budget control and accountability.
- Environmental Impact Reduction: Encourages responsible printing through features that promote double-sided printing and track savings on paper and toner.
Deployment Methods
Kofax Equitrac provides flexible deployment options to suit various organizational needs:
- On-Premises Deployment: Offers complete control over the print environment, suitable for organizations with specific security and compliance requirements.
- Cloud-Based Option: A scalable, cloud-hosted solution that simplifies IT management while offering flexibility for remote printing needs.
Security Features
- Robust User Authentication: Supports various authentication methods, including PIN codes, cards, and mobile authentication, ensuring that only authorized users can access printers.
- Data Encryption: Provides encryption for print data both in transit and at rest, safeguarding sensitive documents from unauthorized access.
- Audit Trails: Maintains detailed logs of printing activity, facilitating audits for compliance and security purposes.
Cost Savings and Efficiency
Kofax Equitrac delivers significant cost savings and operational efficiencies:
- Automated Cost Allocation: Automatically allocates printing costs to relevant departments or projects, providing transparency in budgeting.
- Reduction in Waste: Helps organizations reduce unnecessary printing and resource consumption through monitoring and policy enforcement.
- Enhanced Productivity: Streamlines print processes, allowing users to focus on their core tasks without being hindered by inefficient print workflows.
Integration Capabilities
Kofax Equitrac integrates seamlessly with existing infrastructure for streamlined operations:
- Multi-Vendor Printer Support: Compatible with a wide range of printers and multifunction devices, providing flexibility in hardware choices.
- Active Directory Integration: Simplifies user management by integrating with Active Directory for authentication and permissions.
- ERP and Document Management System Integration: Connects with ERP systems to enhance reporting and cost tracking, ensuring a unified view of print-related expenses.
Benefits of Kofax Equitrac
- Enhanced Control: Provides organizations with comprehensive visibility and control over their print environments, enabling strategic decision-making.
- Improved Security: Protects sensitive information through secure printing processes and robust authentication measures.
- Environmental Responsibility: Supports sustainability initiatives by promoting responsible printing practices and reducing waste.
- Scalable Solutions: Adapts to the changing needs of organizations, making it suitable for small businesses and large enterprises alike.
Why Choose Kofax Equitrac?
Kofax Equitrac is the ideal print management solution for organizations seeking to enhance control, security, and cost efficiency in their printing operations. With its robust feature set and flexible deployment options, it supports businesses in achieving their printing goals.