RightFax simplifies document exchange with seamless fax integration.
RightFax is a centralized fax and document delivery solution that enables efficient and secure handling of fax communications across an organization. Designed for seamless integration with existing business applications, it allows companies to manage faxing processes efficiently while maintaining security and regulatory compliance.
Features
- Integration and Compatibility
- Email Integration: Integrates with Microsoft Outlook, Exchange, and other email clients for sending and receiving faxes directly via email.
- Application Integration: Supports various applications like SAP, Oracle, and other ERP systems.
- API Access: Customization and integration through APIs, including RESTful API for web-based interactions.
- Automation and Workflow Management
- Automated Fax Routing: Faxes can be automatically routed to the appropriate users or departments.
- Barcode Routing: Scanning and routing documents based on barcodes to automate workflows.
- Optical Character Recognition (OCR): Converts incoming faxes to text, making documents searchable and accessible for archiving.
- Scalability and High Availability
- Load Balancing and Clustering: Distributes fax traffic evenly across multiple servers for efficiency.
- Distributed Architecture: Supports multiple server locations, ideal for large organizations with a distributed workforce.
Deployment Options
- On-Premises: Full control over hardware and software for businesses with in-house IT resources.
- Hybrid Deployment: Combines on-premises solutions with cloud services, offering flexibility and reducing dependency on physical infrastructure.
- Cloud-Based or Hosted: Fully hosted by RightFax, providing scalability and reducing reliance on internal resources.
Connection Types
- Analog and Digital Connections: Compatible with both analog and digital phone lines for seamless fax transmission.
- Fax over IP (FoIP): Integrates with IP telephony systems, supporting SIP-based VoIP and reducing reliance on traditional lines.
- Cloud Faxing: Offers a cloud-based connection to RightFax servers, ideal for organizations moving away from physical infrastructure.
Benefits for Customers
- Cost Reduction: Reduces costs by eliminating physical fax machines and associated maintenance.
- Productivity Gains: Improves workflow by automating document distribution and integrating faxing with business systems.
- Enhanced Compliance and Security: Ensures secure faxing that meets data protection and compliance standards.
- Flexible Deployment: Adapts to various deployment models, from on-premises to hybrid and cloud.
- Reduced Environmental Impact: Minimizes paper usage, supporting sustainability and reducing the carbon footprint.
Security Features
- Encryption: Encrypts faxes during transmission and storage to prevent unauthorized access.
- Audit Trail and Logging: Logs every fax transaction, ensuring traceability for regulatory compliance.
- User Authentication and Access Control: Limits access to authorized personnel with role-based permissions.
- Secure Fax Delivery: Delivers faxes directly to recipients via secure email or dedicated RightFax inboxes.
- Two-Factor Authentication: Supports multi-factor authentication for enhanced security.
Compliance
- HIPAA Compliance: Meets Health Insurance Portability and Accountability Act (HIPAA) requirements for secure patient data transmission.
- GDPR Compliance: Aligns with General Data Protection Regulation (GDPR) for handling personal information in Europe.
- SOX Compliance: Ensures secure document handling for publicly traded companies as required by the Sarbanes-Oxley Act (SOX).
- PCI-DSS Compliance: Adheres to Payment Card Industry Data Security Standard (PCI-DSS) for safe handling of credit card data.